Time Budgeting Training Info

This one-day training is a balance between Groupwork Institute input and a focus on your particular time budgeting needs and challenges. It can be extended to two days to incorporate additional requirements for your team.

Further detail of tailoring the content to meet your staff’s needs can be negotiated prior to and at the beginning of the workshop.

Training Outline


Workplace training start times can be between 9.00am and 9.30am and finish times can be between 4.30 and 5.00pm, or as negotiated.

Day One

  • Welcome and introductions
  • Agenda and agreements
  • Participants’ learning needs and what they want to get out of the training
  • Key Work Areas and performance expectations
  • Applying them to your work

Morning tea

  • Building self-awareness and emotional resilience – introducing the Community of Selves™
  • Reflection time in relation to participants’ own Community of Selves


  • Time budgeting micro-skills – input and practice using participants’ learning needs
  • Practice applying micro-skills

Afternoon tea

  • Managing up/Time management and self-care
  • Where to from here?
  • Reflection on our learnings
  • Evaluation

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Time budgeting – training content

Specific input would draw from the following areas:

Understanding ourselves in the workplace

The more we understand our own inner ‘selves’ and their interplay, the better team members we will be. First manage thyself! Come prepared to know (and accept) yourself better! This will entail:

  • mapping our own Community of Selves
  • getting to know and working on the fears and other self-limiting messages that hold us back
  • developing the emotional resilience to manage our own reactions when faced with challenging group dynamics.

Micro-skills for negotiating your time budget within your organisation

There are a range of micro-skills essential for people to work well together. It is these micro-skills that bring teamwork to life. Some of these skills will be familiar to you, some will be new. In effect, many of them are life skills. In this training, we will introduce a number of micro-skills. For example:

  • validating
  • listening to understand
  • communication skills
  • giving and receiving hearable feedback – the art of giving ‘hearable’ messages
  • remaining centred during tricky encounters with others

Key work areas and performance expectations

We need to be clear about our job description. Our work can be allocated per the following simple but powerful format:

  • Key work areas
  • Performance expectations under each key work area
  • Ensuring that you include everything you should be doing
  • Time use diary exercise

Time Budgeting

Once we have clear key work areas and performance expectations we need to allocate time to each performance expectation:

  • Attaching time to each performance expectation
  • Begin with guestimates
  • Developing a time frame for measurement
  • Noting discrepancies between what you think, and what is actually happening
  • Determining what is urgent vs important when allocating time

Managing Up

Once we have mapped out our time budget, we need to take action:

  • Checking results with your manager
  • Enlisting their support
  • Asserting what is manageable
  • Negotiating new work – something has to give

Time management

Time budgeting is the foundation for effective time management. Now is the time to look at:

  • Being the boss of your own diary
  • Starting each year well
  • Weekly and monthly planning

Self care

We need to put boundaries around our work:

  • Limitation of the ‘to do list’
  • Restricting the open door policy
  • Dealing with ‘interruption consciousness’
  • Finding a place to ‘hideaway’
  • Reflection time

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Capacity to undertake this training

We have been providing independent facilitation services since 1984, and have been training facilitators since 1998. In 2001 we first offered the yearlong Advanced Diploma of Group Facilitation, the first of its kind in the world.

We are collaborative workplace specialists.

This training draws from:

  • Our own Model of Collaborative Practice which has evolved from our experience of offering support to teams, groups and organisations since 1984. This work has covered a broad spectrum of topics – all focused on helping people work well together. See Section 10 for model.
  • Our own unique units which we offer through our Advanced Diploma of Management, which we first offered in 2002. This is, in effect, a collaborative management course wrapped around the nationally recognised qualification. There is a strong emphasis on collaborative teamwork throughout these units. These units on collaborative management, which are contained within the Advanced Diploma of Management, have been accepted by ASQA.
  • Professional supervision and coaching offered to managers over decades.

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