Managing time, expectations and targets can be difficult. Learn how to map and negotiate your time and your boundaries at work while meeting objectives.
Are your staff skilled in negotiating the best use of their time?
We have used our experience of over 30 years in organisational development to help people work well together – from the individual to the big picture. Over that time, we have seen many workplace changes but the need for managers and staff to manage their time well is a perennial.
Yet we see people being expected to take on more and more work without any increase in their available hours. They are simply expected to ‘manage their time’ to fit it in.
Using your time wisely only works if you have enough time to allocate! People often need specific support to assertively negotiate the best use of their precious work hours.
Time budgeting has been very successful in addressing these overload issues.
Why our training for your staff?
To help embed the learnings, our approach is highly practical and will welcome in the issues and needs most relevant to participants. Alongside working on your key issues, we will provide specific input around key skills and processes that bring time budgeting to life.
What will participants learn?
Understanding ourselves in the workplace
The more we understand our own inner ‘selves’ and their interplay, the better team members we will be. First manage thyself! Come prepared to know (and accept) yourself better! This will entail:
- mapping our own Community of Selves
- getting to know and working on the fears and other self-limiting messages that hold us back
- develop the emotional resilience to manage our own reactions when faced with challenging group dynamics.
Micro-skills for negotiating your time budget within your organisation
There are a range of micro skills essential for people to work well together. It is these micro skills that bring teamwork to life. Some of these skills will be familiar to you, some will be new. In effect, many of them are life skills. In this training, we will introduce a number of micro-skills. For example:
- Listening to understand
- Communications skills
- Giving and receiving hearable feedback – the art of giving ‘hearable’ messages
- Remaining centred during tricky encounters with others
Key work areas and performance expectations
We need to be clear about our job description. Our work can be allocated per the following simple by powerful format:
- Key work areas
- Performance Expectations under each Key work Areas
- Ensuring that you include everything you should be doing
- Time use diary exercise
Once we have clear key work areas and performance expectations we need to allocate time to each Performance Expectation:
- Attaching time to each Performance Expectation
- Begin with guesstimates
- Developing a time frame for measurement
- Noting discrepancies between what you think, and what is actually happening
- Urgent tasks V Important tasks
Once we have mapped out our time budget, we need to take action:
- Checking results with your manager
- Enlisting their support
- Asserting what is manageable
- Negotiating new work – something has to give
Time budgeting is the foundation for effective time management. Now is the time to look at:
- Being the boss of your own diary
- Starting each year well
- Weekly and monthly planning
We need to put boundaries around our work:
- Limitation of the ‘to do list’
- Restricting the open door policy
- Dealing with ‘interruption consciousness’
- Finding a place to ‘hideaway’
- Reflection time
Duration: One to two days 9.30am – 5.00pm, depending on your staff’s needs
Provided: Delightful lunch, morning and afternoon tea, workshop materials and comprehensive resource: Time Budgeting Training booklet
Venue: Groupwork Institute Training Rooms in Thornbury (Melbourne inner north) or other suitable workshop space of your choice
Parking: Ample street parking available
Facilitation services: Engage our staff for a complex decision you’d like to make collaboratively. Learn more
Our approach to training
We create an environment where you can look at your work practices with safety and lightness. Our work is lively, experiential and practical – and fosters emotional resilience throughout. And we have a bit of fun along the way!
A large part of the program is devoted to practising skills using situations your staff members want to work on. We encourage them to bring real-life examples, and allow time to address individual needs and issues faced in the workplace.